01 / The owner asks
“Dealer ka payment pending hai. Naya order release kar sakte hain?”
| Review item | Amount |
|---|---|
| Verified outstanding invoices | Rs 1,40,000 |
| Other approved, uninvoiced orders | Rs 30,000 |
| New order requested | Rs 60,000 |
| Exposure if all are released | Rs 2,30,000 |
| Example internal limit | Rs 2,00,000 |
02 / An example answer
The proposed exposure is Rs 2,30,000, which is Rs 30,000 above this example’s internal limit. A promise to pay does not reduce today’s dues. A confirmed Rs 40,000 receipt would bring exposure to Rs 1,90,000 if counted once.
03 / A next step to approve
Ask accounts to confirm receipts, disputed bills and overdue invoices. Then record the owner’s decision: permitted dispatch value, conditions and expiry. Being within the limit does not by itself approve overdue bills or settle a dispute.
Make the follow-up specific
“Payment promise mila hai, receipt abhi confirm nahi hai. Accounts balance check kare; dispatch ke liye approved amount alag se batayein.”
The owner sees existing dues and fresh commitments together. The dispatch team receives a specific decision instead of an ambiguous “approved”.
What records would this need?
Customer and company; dated balance; overdue invoices; confirmed receipts; disputed documents; uninvoiced orders; proposed dispatch; owner-approved credit rules.
Before using these numbers
Amounts use the same payable-value basis. Other orders are not already in the invoice balance. The Rs 2,00,000 limit is fictional, not credit advice. Do not subtract a receipt again after it is included in a refreshed balance.
For the full worksheet and reasoning, read the business guide.
What would you ask about your business?
Tell us what takes up your day and which software you use.
Talk to usTry the guided demoIllustrative business example, not a customer case study. Figures and conversations are fictional. These show proposed ways an assistant could help; they are not a list of available features. Dhandha GPT’s current Empire connector reads a local snapshot for supported questions. It does not send follow-ups, place orders or approve dispatches.