01 / The owner asks
“Lot L-208 ka maal kahan atka hai? Customer ko kya bolun?”
| Lot L-208 movement | Metres |
|---|---|
| Sent to processor | 1,000 |
| Accepted fabric received | 700 |
| Rejected fabric received | 40 |
| Unused material returned | 20 |
| Documented process loss | 10 |
| Balance still to account for | 230 |
02 / An example answer
Your records leave 230 metres to account for: 1,000 − 700 − 40 − 20 − 10. The processor confirms only 190 metres. That leaves a 40-metre difference to explain.
03 / A next step to approve
Ask the person handling this lot to check the last dispatch reference, material in transit and receipts not yet entered. Get the processor’s quantity and expected return date in writing. Confirm a customer delivery date only after checking quality release and transport.
Make the follow-up specific
“Hamare record mein 230 metre pending hai; aap 190 confirm kar rahe hain. Please last dispatch reference aur pending maal ki return date bhejiye.”
One specific follow-up replaces a vague “maal kab aayega?” The owner can see the unexplained quantity before promising a delivery.
What records would this need?
Lot-wise issue and return records; accepted and rejected receipts; agreed loss records; processor confirmation with time; customer order and dispatch requirement.
Before using these numbers
All movements use the same measurement basis in metres, opening balance is zero, and returned quantities do not overlap. Rejected fabric is physically back but is not normal saleable stock. A difference is not automatically waste.
For the full worksheet and reasoning, read the business guide.
What would you ask about your business?
Tell us what takes up your day and which software you use.
Talk to usTry the guided demoIllustrative business example, not a customer case study. Figures and conversations are fictional. These show proposed ways an assistant could help; they are not a list of available features. Dhandha GPT’s current Empire connector reads a local snapshot for supported questions. It does not send follow-ups, place orders or approve dispatches.